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Cardholders should initiate transactions in accordance with Procurement Card Training and training materials, the University's cardholder agreement and/or any other division, Center or department specific internal requirements. |
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Supporting documentation for all transactions must be maintained by either the cardholder or approver. (These documents must be kept for seven (7) years.) |
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Monthly reconciliation must be completed to ensure that all transactions are correct and ensure proper cost allocations (i.e. object codes, proper budget, etc.)
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No personal use purchases with Procurement Cards are allowed.
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The Procurement Card should only be used by the person to whom it is assigned. |
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Keep the card in a secure location. Sharing account numbers with unauthorized users could put the University at financial risk.
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Cardholders should avoid identity theft by abstaining from passing Procurement Card or personal information via email or to unrecognized URLs and links. For information regarding identity theft, view the Procurement Card phishing pdf brochure or visit the Federal Trade Commission's id theft home page. |
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Contact Citibank at 1-800-248-4553 immediately if your card has been lost, stolen or compromised and notify the Procurement Card Administrator at 443-997-5650.
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All items purchased with the Procurement Card that must be shipped must be shipped to a University address only. |
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University policy prohibits splitting orders to evade the $2,500 per transaction limit. Any purchases over $2,500 must be approved by Supply Chain Shared Services. |
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The University is a tax-exempt organization and all transactions should exclude any sales tax. The University's tax exempt number is printed on the card. These taxes should be disputed with the vendor. For additional assistance, please contact Supply Chain Shared Services so that proper measures can be taken.
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Supply Chain Shared Services must be notified when employment status (i.e. transfer, re-location or termination) changes.
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