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| DOING BUSINESS WITH JOHNS HOPKINS UNIVERSITY |
Purpose History Supply Chain Shared Services Organization Supply Chain Shared Services Objective To maintain good relations with University suppliers and to procure their
goods and services on a fair and competitive basis. To promote fair, ethical, and legal trade practices. The Johns Hopkins
University endorses the Code of Ethics and Principles advocated by the NAEB and NAPM. Supply Chain Shared Services Procedures Bidding Procedures Small Business Programs Signature Authority Payment Procedures Tax Exemption Status Parking Now That You Know Something About Us... We look forward to doing business with you. Supply Chain Shared Services
The Office of Supply Chain Shared Services is responsible for
implementing and directing all University procurement policies and procedures. The purpose of this information is to provide you with a concise introduction to the
University and its procurement policies.
Privately endowed, The Johns Hopkins University was founded in 1876.
Johns Hopkins is a center for undergraduate and graduate study and research.
Its academic divisions are: the School of Arts and Sciences; the Whiting School of Engineering; the School of Professional Studies in Business and Education; the Peabody Institute;
the School of Hygiene and Public Health; the School of Medicine; the School
of Nursing; and the Nitze School of Advanced International Studies.
Supply Chain Shared Services reports to the senior vice president for administration. To
facilitate
a productive working relationship with the University, we recommend all
salespersons come to Supply Chain Shared Services on their first visit to the University.
Our office is located on the Eastern Campus, 1101 E. 33rd Street,
Suite B001, Baltimore, Maryland 21218. A visit may be conveniently arranged by calling our office
443-997-5600 and scheduling an appointment with the buyer responsible for
procuring the product or commodity you sell. Each member of our buying staff
is a specialist assigned responsibility for procuring specific products
or commodities such as: laboratory equipment and supplies; office furniture;
computer hardware and software, etc. We will try to make your visit a pleasant
and productive one, doing our best to see that your time and ours is well-spent. Our buyers will distribute information about your goods and services
to appropriate University personnel. If a meeting with a potential using
department or a product demonstration would be beneficial, the buyer can
make the necessary arrangements for you. We are here to help you. In return
we ask that you keep us informed of all pricing and other information you
convey to individuals and departments at the University, and notify us before
delivering any equipment to departments on a trial basis.
To procure materials and services of suitable quality, in the proper
quantity, at the lowest ultimate cost in the time required.
Supply Chain Shared Services is the office of the University authorized to negotiate for
the procurement of materials, supplies, equipment, and services used by
its academic divisions. The University does not assume obligation or liability
for goods or services ordered or furnished to departments or individuals
without prior approval from Supply Chain Shared Services. SCSS has extended limited
authority to departments to place confirming purchase orders with vendors.
These departmental placed purchase orders are restricted to a total value
of $2,500 and will be confirmed by SCSS. Departments are not permitted
to place confirming purchase orders exceeding $2,500 without the prior approval
of SCSS.
Where vendor bidding is required, Supply Chain Shared Services will issue a "Request
For Quotation" (RFQ) to a minimum of three (3) suppliers. The University's
competitive bid limit is $5,000.00. Vendors interested in being considered
for future bidding should submit a letter indicating their interest to
SCSS
on their company letterhead. All awards are closed and confidential. The
University reserves the right to reject all or any part of any RFQ without
further obligation. All goods offered for purchase must meet OSHA Regulations,
and all bidders must be in compliance with all applicable Federal Affirmative
Action laws.
It is the policy of the University that Small and Small Disadvantaged
Businesses be extended the maximum practical opportunity to compete for
its material and service needs.
The Director of Purchasing is authorized by the University's Board of
Trustees to sign and enter into business agreements for the procurement
of goods and services. Individual faculty members and employees are not
authorized to sign such agreements, or to bind the University in any
manner.
If you are selected to furnish goods or services to the University you
will receive an official University purchase order signed by the Director of Purchasing. All invoices, indicating the appropriate purchase order number, should
be mailed in duplicate to the Accounts Payable Department, P.O. Box 33499, Baltimore, Maryland 21218. If your invoice is not paid in a reasonable
time, direct your inquiries to the Accounts Payable Department. They may
be contacted by telephone at 443-997-6688.
The University is exempt from Federal Excise and Maryland Sales Taxes. A PDF version of the
Maryland Sales and Use Tax Exemption Certificate is available online.
Visitor parking is available at metered parking spaces located throughout
the University's Homewood campus. Parking at the University's East Baltimore
campus, the Peabody Institute, and the School of Advanced International
Studies is available nearby at off-street parking facilities, and on-street
metered parking spaces. Maps of the University's various campuses identifying the locations of buildings and available parking can be obtained from http://webapps.jhu.edu/jhuniverse/information_about_hopkins/visitor_information/how_to_get_here/index.cfm.
Informing you about the University and its procurement organization
is important to us. We always seek to broaden our knowledge of the goods
and services available in the marketplace, and the vendors that provide
them. Perhaps you will be able to bring us helpful information about a
new product, or introduce us to a new source of supplies that will prove valuable
for years to come. By advising you about our procurement policies and
procedures,
we hope to lay the foundation for a strong and productive relationship between
the University and your company.
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Johns Hopkins University
purchasing@jhu.edu
last updated 7.19.06