The Inter-Asian Council (IAC) is formed as an organization to unite Asian/Asian Pacific American student groups of the Johns Hopkins University in order to establish permanent ties of communication between the aforementioned groups and the administration and also to provide a means of coordinating activities which promote Asian/Asian Pacific American awareness.
Article I. Membership
- The IAC is composed of all the recognized Asian/Asian American SAC organizations.
- Membership is open to all Johns Hopkins University.
Article II. Inter-Asian Council
The Inter-Asian General Assembly is comprised of the Council of Representatives (COR), the IAC executive board, standing committee chairs and all members as defined in Article I.
- The Council of Representatives is composed of an IAC representative, from each respective IAC organization. Each COR member is responsible for representing their respective organizations interests and concerns at all IAC meetings and for communicating back to their groups the results of those meetings. The IAC representative shall act as a liaison between IAC executive board/chairs and the respective organization.
- The IAC Executive Board shall consist of:
- The co-Presidents shall preside over Council meetings, act as spokespeople for the council, and be responsible for the general welfare of all members of IAC as well as the independent committees. In addition to being a member at large of all committees as well as co-custodians of all funds, the co-Presidents shall be active members of the Office of Multicultural Student Affairs, keeping the Director of the office up to date. The co-Presidents shall attend at least one meeting of all membership groups, and hold bi-weekly meetings with the other executive offices to review the progress of all committees.
- The Treasurer shall be the overseer of funds. He or she shall prepare annual budgets for the council as a whole, as well as for the individual committees. The Treasurer shall also keep accurate records of all transactions, and prepare funding requests for the council when needed. When appropriate, the Treasurer shall consult with the co-Presidents in approving fund proposals from IAC groups. No financial transactions may occur without the treasurers approval and all reimbursements must occur through the treasurer. Receipts are necessary for all reimbursements, and they must be turned in a timely fashion.
- The Secretary shall keep accurate minutes and attendance records of all meetings, as well as organize and update directory listing information for all membership groups. He or she shall also be responsible for informing members of meetings and other pertinent information. The Secretary will be responsible for notifying via e-mail/announcements of all IAC members pertinent IAC information.
- There are no term limits for the COR members, the IAC executive board, and the committee chairs.
- The IAC General Assembly shall meet at least twice a semester.
- General Assembly meetings must be called by the co-President at least one week in advance.
- COR members must attend all IAC meetings. In the event that a COR member can not attend, the president of the respective organization shall appoint a representative to assume the responsibilities of the COR member at the meeting.
Article III. The General Assembly
- There shall be at least two General Assembly meetings each semester.
- Special meetings may be called by a 2/3 vote of the COR.
- Quorum is defined as 1 active member from each of the IAC member organization, in addition to all of the COR. Of the two active members from each of the IAC organizations, one should be an officer of their respective organization.
Article IV. Committees
- Standing committees may be formed by the COR or by the GA members, following the standard election procedures.
- All standing committees shall have chairs nominated by the GA and elected by the COR following election guidelines.
- All standing committees shall be fully under the COR jurisdiction.
- Ad-hoc committees shall be formed in a matter similar to standing committees or by simple majority of the COR or by the co-Presidents.
- The committee chairs shall consist of:
- The Committee on Social Programming shall be responsible for initiating social events with the membership groups, as well as independently as the IAC. The committee is required to hold two events per semester, one of which shall be in conjunction with at least 3 of the membership groups.
- The Committee on Cultural Awareness shall act to promote Asian cultural awareness among the IAC groups and the Johns Hopkins community. This process shall entail planning events such as guest lectures, fashion shows, food bazaars, and various ethnic performances. At least two social events must be planned per semester. Some of these events may be co-sponsored with other IAC groups as well as with the Social Programming Committee.
- The Committee on Community Outreach shall maintain its role as the administrator/coordinator of the Asian pre-frosh weekend (held during second semester). During the first semester, the committee shall plan at least one community service event in which IAC members and groups participate in a project that benefits and serves either the Hopkins community or the greater Baltimore community.
- The Newsletter Committee shall plan, organize, and publish a monthly IAC web article. They are to actively consult with the membership groups, and in turn, utilize the newsletter to publicize and promote events sponsored by the membership groups. Furthermore, the committee is required to maintain and update the IAC website.
- The Committee on Public Relations shall promote and advertise events and concerns of the IAC. The modes of advertisement shall include posters, flyers, handbills, and banners.
- The Committee on Fundraising shall be responsible for raising funds for the council. At least two fund-raisers shall be held per semester. Fundraisers may be held jointly with other IAC committees, IAC groups, and or non-IAC groups. At least one fundraiser must be held with another IAC committee per semester. A second fundraiser shall also be initiated as a co-sponsored event with at least 3 of the membership groups.
- The Committee on Education shall coordinate events that teach the Johns Hopkins community about both past and current issues pertaining to Asians and Asian-Americans. This committee will be responsible for speaker events and discussion panels as well as other educational forums.
- The Freshmen Representative Committee shall be only open to freshmen members. This committee will be responsible for holding an event first semester that promotes the awareness of all freshmen to the IAC organizations and the diversity of its constituents. During the second semester, the committee shall plan an event focused on unity of all IAC organizations.
- The Diversity Committee shall communicate with on-campus organizations in order to promote cultural awareness and diversity. This committee will be responsible for planning integrative activities among these groups throughout the year, including discussions and forums. Additionally, the committee will be responsible for attending weekly meetings of the other cultural clubs.
- The Special Events Liaisons Committee shall collaborate with inter-campus organizations in order to initiate and execute large-scale events. This committee will be responsible for communicating with other groups, including the Culturefest and Spring Fair committees. This committee will serve as ambassadors of IAC to both Asian clubs and external cultural organizations.
- The Historian shall document all the IAC events throughout the year via photographs and video clips. Furthermore, the historian shall create a hardcopy scrapbook highlighting the major events throughout the year.
Article V. Election Procedures
- Council of Representatives (COR)
- Each club shall select an active member to serve on the COR.
- Each club IAC representative must be an active member of his/her respective club.
- The COR must be chosen annually by April 30|
- IAC Executive Board and Committee Chairs
- Nominations and selection for the IAC executive board and standing committee chairs shall be made by April 15.
- Nominations held during a GA meeting shall be announced two weeks in advance.
- Only active members of IAC committees may nominate and run for office.
- The majority of the votes of the COR, executive board, and committee chairs is required to make a decision. Every member must vote. There are no provisions for abstentations.
- Votes shall be tallied by the Secretary.
- Run-offs shall be held immediately if there is no clear decision.
- In the event of a vacancy on a position, special elections may be called by a simple majority decision of the COR and executive board.
Article VI. Impeachment and Removal
- A committee chair may be impeached and subsequently removed by the three strike rule. A committee member will receive a strike for missing an event or meeting without a valid excuse 24 hours in advance. Committee members may also receive a half strike for arriving to a meeting 10 minutes late without prior notice.
- The executive board member may be impeached and subsequently removed by the three strike rule and a quorum of the active membership of the other executive board members, COR and standing committee chairs.
- Grounds for impeachment against an executive board member must be presented by an active member at a General Assembly meeting and made known to the general membership and the accused at least one week prior to the vote(s) for impeachment.
- The executive board member under impeachment proceedings shall have the opportunity to provide rebuttals before the vote(s) for removal.
Article VII. Amendments and By-Laws
- Amendments and by-laws may be introduced by any active member.
- Amendments to by-laws shall be passed by 2/3 quorum of the active
- Attendance of IAC meetings -- IAC executive board members, standing committee chairs, and the COR, including club IAC representatives shall attend all meetings. The presidents of each IAC organization shall attend at least one GA meeting. In the event that a club IAC representative fails to attend meetings on a consistent basis, the respective club will be notified. Under the discretion of the co-Presidents, the respective organizations privileges will be revoked until the issue is evaluated.