Below is a list of available meeting management service packages. Services may be combined to best meet your needs. If there is not a package or combination of services that suits you best, please contact us and a custom package will be developed just for you. Below is a list of additional management services:
One-Day Meeting
Management & Logistical Arrangements
(on campus with no campus lodging):
- Consultation to determine meeting needs
- Set up and scheduling of classrooms and lecture halls (summer only)
- Food arrangements for cafeteria-style meals or catered events
- Parking arrangements
- Coordination of audiovisual and technical needs
- Troubleshooting
- Coordination of off-campus vendor services
Multi-Day Meeting
Management & Logistical Arrangements
(on campus with area hotel lodging):
- Consultation to determine meeting needs
- Set up and scheduling of classrooms and lecture halls (summer only)
- Set up and scheduling of campus meeting facilities
- Food arrangements for cafeteria-style meals or catered events
- Parking arrangements
- Audiovisual and technical needs
- Troubleshooting
- Coordination of off-campus vendor services
Multi-Day Meeting
Management & Logistical Arrangements with
Residence Hall Lodging (summer only):
- Provide housing registration form for the halls (summer only)
- Deposit housing payments
- Follow up on insufficient funds checks
- Confirm lodging accommodations with attendees and determine special needs
- Prepare housing assignment sheets
- Troubleshooting housing problems
Registration Services
- Pick up registration materials
- Assemble registration packets
- Mail registration packets (postage extra)
- Receive, process, and receipt attendee registration (all funds are deposited in an account established by the group leader
- Follow up on insufficient funds checks
- Confirm registration with attendee via fax, e-mail or post
- Report deposits to the group leader on a regular basis
On-Site Conference Program Packet Preparation
- Pick up packet materials from the group leader and duplicate (.07) per copy extra)
- Provide a Johns Hopkins folder for each attendee
- Stuff folders with hand-out materials
- Provide and prepare participant name badges with clip-on holders (with logo if supplied electronically by group leader)
Name Badge Production
- Provide participant name badges with clip-on holders (with logo, if supplied electronically by group leader)
Conference Specialist Services
Event Consultation - An experienced Conference Services manager will provide an initial consultation to determine the meeting and logistical needs, requirements, budgets and objectives of your conference's program. The manager will then provide written recommendations, sample time line and budget forms, as well as suggestions designed to enhance the value and attendance of your events.
Event Management - An experienced Conference Services manager will work with you to determine an operating budget for your event based on cost and income projections. The manager will set goals for your meeting and develop a time line to track the completion of logistical tasks.
Site Selection - An experienced Conference Services manager will identify your conference site requirements then use this information to determine appropriate locations in the Baltimore area. The manager will present and review potential site descriptive material and make recommendations that best meet your needs. You have the final authority to select the appropriate site. Once the selection has been made, the manager will negotiate all necessary contracts, review them to ensure that all of your needs are met, and forward them to you for final approval and signature.
Whether it's coordinating a meeting or event from start to finish, or even just taking care of one small detail, we invariably adhere to a discipline of open communication, uncompromising quality and a diverse set of innovative services. We dedicate our efforts to creating meetings and events that combine imagination and enthusiasm, with a concern for cost. Most importantly, Meeting Management Services gives back to you the hours in the day, to do the things that you enjoy most!
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