Incoming Freshman Placement Process

Fall 2008
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The Housing Placement Process for Incoming Freshmen

First and second year undergraduate students are required to live in university housing.  First-year students are placed in one of five residence halls and a roommate is assigned with consideration for the preferences indicated by each student on the roommate questionnaire. Housing will pair students together based on their responses to the preference questions however we cannot guarantee a perfect match. Second-year students have the opportunity to choose who they wish to live within our upper class residence halls or in our university owned apartment buildings.

The only exception to the above residency requirement for freshmen is for those students who live with their parent(s) or legal guardian within a commuting distance from campus.   If this is your situation and you wish to opt for a commuter exemption, you must complete the commuter exemption request located here.  This form is due no later than May 16, 2008.

If you are requesting special housing accommodations due to medical reasons or a disability, please reference the Medical/Professional Documentation document here.  All medical documentation must be received by May 16, 2008.
 
Assignment Process

Housing assignments are made according to the results of two computerized random sorts.  This allows all students who return all of their housing packet materials (contract, roommate questionnaire confirmation and room holding deposit) by the deadlines set forth therein, allowing equal opportunity to get a low (better) sort number. 

Early Admission Students:

Any early admit students’ application materials (contract, roommate questionnaire confirmation and room holding deposit) received by April 25, 2008, will be randomly sorted and assigned random sort numbers.  If an early admission students misses the April 25th deadline, his or her contract will be placed in the regular decision random sort.

 

Regular Decision Students:

All regular decision application materials (contract, roommate questionnaire confirmation and room holding deposit), including early admits received after the deadline, that meet the May 30, 2008 deadline will be part of the second random sort, and will likewise receive a random sort number.  The second random sort will begin where the Early Decision random sort ended.  If a regular decision student misses the May 30th deadline, he or she will be placed in any remaining available space after the process.

 

Placement will be based on your random sort number.  The best effort is made to honor your preferences.  However, there are times when this is not possible.  Contracts received after the May 30th deadline will be prioritized according to date and the order in which they are delivered to our office.  Contracts in this group are the only ones that are assigned on a first come, first serve basis after the lottery process is completed.  For example, if the second random sort ends with number 1000, the first contract received after the deadline would receive number 1001, the second 1002, etc. 

 

Triple Rooms and Freshman Overflow

 

There will be a number of  triples (three people in one room) established for the upcoming academic year.  If cost is of utmost importance in your room selection, you may want to consider this option as it is available. This option is also ideal for individuals who's building preference of Buildings A and B is most important, rather than type of space.  These rooms will be located in Buildings A & B and AMR I.

 

Should there be a situation where the number of incoming students exceeds the number of traditional spaces (doubles & singles) available, students may be placed in a wing designated for freshman in McCoy Hall.  Also, students who did not preference a triple room may be placed in one or be placed in The Hopkins Inn (females only), a small bed and breakfast adjacent to McCoy Hall.  Should traditional space (doubles) become available prior to move-in weekend, you may be contacted with the option to move into a double room.  The Office of Residential Life will handle any waitlist requests after move-in weekend.
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