HopkinsOne initiative to streamline and standardize
many of Johns Hopkins' administrative and financial systems
is entering a new phase. During the "realization" phase,
which kicked off in February, the HopkinsOne team will
begin to build the new computer system that many members of
the university and health system have helped to design.
"During realization we will build a tangible, working
model we can demonstrate," said Wayne Sparks, HopkinsOne
project manager for business process improvement.
"Realization is when the rubber meets the road."
Johns Hopkins initiated HopkinsOne in 2003 to enhance
compliance, productivity and service delivery. After
determining that it would be beneficial to replace
outdated, costly and dysfunctional information systems and
business practices, Johns Hopkins chose SAP as its
preferred business partner and vendor, purchasing the SAP
Business Suite to manage its human resources, payroll,
purchasing, accounts payable, materials management and pre-
and post-award research administrative activities. SAP
software is used worldwide, but HopkinsOne designers have
been working to tailor the software to meet the
administrative and financial needs of Johns Hopkins.
Beginning last October, HopkinsOne teams conducted
more than 300 "blueprint" design sessions, often in close
collaboration with Johns Hopkins faculty and staff, and
produced more than 750 pages of related documentation.
Those design sessions helped the HopkinsOne team map
out the software's flow and structure, determining the
options available for each transaction and how users will
interact with their computer screens.
The resulting "blueprint designs" were posted on the
HopkinsOne Web site in January for faculty and staff to
submit constructive feedback. All questions were assessed
or investigated by a HopkinsOne team and, in some cases,
feedback from the Johns Hopkins community resulted in a
reassessment of some aspects of the design. HopkinsOne will
continue to test the new system and make modifications as
"Realization can be a very revealing time, testing the
accuracy and viability of each team's designs," said
Sparks. "Clearly, each team wants to get it right, and it
all starts in "realization."
The HopkinsOne project is scheduled to roll out in
spring 2006 and conclude by 2008.