I. Data Collection and Analysis
1/a	Does the division have a faculty data base? _____yes    _____no If so, please provide a sample.
1/b	For what purpose is the data base kept?
1/c	What information is included?
1/d	Who can tell us more about this?
2	Is the composition of the faculty with respect to women formally reviewed annually? _____yes    _____no If so, by whom is the review conducted?
3/a	Is a faculty salary equity study with respect to women conducted annually within your division? _____yes    _____no By whom?
3/b	Is there a process established for reviewing outliers and taking appropriate action? _____yes    _____no
3/c	If so, what is the process?
4/a	Is a time-in-rank analysis of appointment, promotion, and tenure decisions routinely conducted? _____yes    _____no By whom?
4/b	How often?_____ 1-2 years?______ 2-4 years?
5	Are formal exit interviews conducted with departing faculty members? _____yes    _____no If yes, please complete the following:
5/a	Who conducts the exit interviews?
5/b	Are reasons for departure included in the data? _____yes    _____no
5/c	Are these exit interviews structured in such a way as to elicit information as to whether gender-related issues played a role in the departure? _____yes    _____no
5/d	Is it your impression that gender-related issues play a role in some departures?
5/e	Are exit data gathered in any other way? _____yes    _____no If yes, describe
5/f	In what ways have exit data been utilized?
6	To the extent that these reviews (mentioned in questions 2-5) take place, are they reported to the faculty as a whole? _____yes    _____no If yes, how is this done?
II. Structures/Mechanisms
1/a	Does your division have a standing affirmative action committee or a committee to address the status of women? _____yes    _____no If yes, please complete the following:
1/b	What is its mission and what issues does it address?
1/c	Who is the chair of the committee?
1/d	How active and effective, in your estimation, is this committee?
1/e	In the last three years, what are the most important problems in your division that have been identified by this committee? Please provide examples.
2	Is anyone in your division assigned formal leadership responsibility for specific issues related to the status of women faculty in the division? _____yes    _____no Who is this individual and to whom does he/she report?
3/a	Does your division have explicit policies and procedures for faculty promotions? _____yes    _____no
3/b	Does your division have a document detailing these procedures? _____yes    _____no If yes, what is the name of the document that describes them?
3/c	Is it routinely distributed to faculty? _____yes    _____no Please provide a copy or describe its content.
3/d	Given the findings by the Provost s Committee on the Status of Women in its 1989 report that women were substantially less likely than men to be nominated for promotion, what policies has your division put in place to insure that women are being appropriately nominated for promotion and promoted?
III. Recruitment of Full-Time Faculty
1/a	Has the Dean/Director articulated affirmative action goals and policies with respect to recruitment of women faculty? _____yes    _____no
1/b	If yes, what venues does the Dean/Director use to convey these policies to Departments (e.g., as an agenda item at regularly scheduled meetings with Chairs)?
1/c	What role does the Academic Council/Advisory Board play in monitoring progress toward these goals?
2/a	In the last two years, has the Dean/Director provided special recruitment incentives to women candidates for faculty positions? _____yes    _____no
2/b	If so, describe these incentives.
2/c	How many of these recruitment incentives have there been in the last two years? Women ___________ Men ____________
3	Does the Dean/Director provide/allocate special incentive funds to departments for target of opportunity appointments to encourage the recruitment of women faculty? _____yes    _____no
4	Does the Dean/Director provide recognition or rewards to individuals or departments who have made special strides in the recruitment of women faculty? _____yes    _____no
5	By what mechanism are the faculty recruited for your divisions (e.g. search committee, informal departmental discussions or meetings)?
6	In what ways are efforts to recruit women built into the process of recruitment?
7/a	Is the list of final candidates in searches reviewed? _____yes    _____no
7/b	If so, by whom?
7/c	Does the Dean/Director routinely review the lists for the inclusion of serious women candidates? _____yes    _____no
8	Are affirmative action forms completed at the end of each search? _____yes    _____no If yes, what is their disposition?
9	When recruiting women, is a special effort made to help place partners? _____yes    _____no If yes, how is this done?
10	What obstacles do you encounter when recruiting women?
If you use search committees, please answer all parts of Question #11 below.
11/a	Are there specific guidelines for the composition and operation of search committees? _____yes    _____no If yes, what are they? (If you use written guidelines, please attach.)
11/b	Is the composition of departmental search committees reviewed in the Dean/Director s office? _____yes    _____no
11/c	Is there a minimum number of women faculty required to serve on the committee? _____yes    _____no
11/d	Does the Dean/Director take action to insure representation by women? _____yes    _____no If so, what types of action have been taken?
11/e	Have your search committees found any especially effective methods for identifying and for recruiting excellent women candidates? _____yes    _____no If so, what are some of these ways?
11/f	Is the search handbook produced by the Provost s Office used in divisional searches? _____yes    _____no If yes, how often? In what ways has it been used? Please give one or two examples of how it was used in the past 12 months.
11/g	If relevant to your division, are search firms ever used? _____yes    _____no
11/h	In your opinion, would your search committees benefit from training in how to best recruit women candidates? _____yes    _____no
IV. Retention Efforts for Full-Time Faculty
1	When faculty members (or their partners) receive outside job offers, does the Dean/Director take into account the need to maintain the diversity of the faculty when negotiating counter-offers? _____yes    _____no
2	In your opinion, what are the major issues involved in negotiating counter-offers?
3	Do any special considerations obtain when negotiating counter-offers for women?
V. Faculty Policies
1	What is the divisional policy with respect to parental leave?
2/a	What is the divisional policy, if any, for slowing or stopping the tenure clock?
2/b	For what purposes is this permitted?
VI. Faculty Development
All Faculty
1	Are annual reviews of each full-time faculty member conducted within the department? _____yes    _____no If yes, please answer the following:
1/a	What form does this take?
1/b	Who conducts them?
1/c	Is there a formal approach to defining the strategies for the individual s career development? _____yes    _____no
1/d	Does this include discussion of the following: i. clarity and achievability of career goals _____ yes _____no ii. mentoring _____ yes _____no iii. access to training _____ yes _____no iv. scholarly productivity _____ yes _____no v. competitiveness in seeking external funding _____ yes _____no vi. access to staff resources _____ yes _____no
2	What, apart from annual review, is done to develop the career development skills and knowledge for faculty?
3	What formal training, if any, is given to department chairs or other divisional leaders?
3/a	Please describe training provided specific to these areas: with respect to promoting faculty development?
3/b	with respect to recourse for gender-related issues and problems?
Tenure-Track, Untenured
1/a	Does the division conduct an official orientation program for new faculty? _____yes    _____no
1/b	Are there informal meetings with junior faculty? _____yes    _____no
2/a	Do chairs formally review the progress of non-tenured faculty annually? _____yes    _____no What form does this take?
2/b	What specific questions are covered (see V. A. above)?
2/c	What type of feedback is given?
3/a	Are faculty regularly assigned mentors? _____yes    _____no
3/b	Is there any other formal mentoring programs in your division? _____yes    _____no Please share a description.
Non Tenure-Track
1	Does the division have a career ladder for applied/non-tenure track faculty? _____yes    _____no Please describe.
2	Are annual reviews conducted within the department? _____yes    _____no See V.A.1 above.
VII. Recruitment and Selection for Senior Leadership Positions
1/a	In addition to mechanisms described in III above, are there any other special efforts made to ensure that women are selected/recruited for leadership roles? _____yes    _____no
1/b	What forms do these efforts take?
1/c	Please describe the leadership positions in your department (e.g. department chair, vice chair, division chief, etc.)
VIII. Comments
1	Do you think your division has more difficulty recruiting women faculty than men? _____yes    _____no
2	Do you think your division has more difficulty retaining women faculty than men? _____yes    _____no
3	In general what do you do in this division that is particularly helpful in advancing the status of women or in enhancing recruitment and retention of women?
4	What works well that might be shared with the other divisions?
5	If we have further questions about any of the specific items in this survey, who are the most appropriate persons to contact within your division?

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