BARA receives all award notices and contracts on behalf of Principal Investigators in the School of Arts and Sciences.
For grants and cooperative agreements:
An email notification of award notice is sent to the Principal Investigator(s)
and the departmental administrator. The award is reviewed and then accepted
by BARA. A copy of the award is sent to Research Accounting in the Controller's
Office. The BARA Budget Analyst establishes the new account information
in BASIS. A copy of the award letter and the account number are sent to
the department.
For contracts:
A copy of the statement of work is sent to the Principal Investigator.
The terms and conditions are reviewed by BARA; any unacceptable clauses
are discussed with the Principal Investigator. If necessary, further negotiations
with the sponsor are conducted by BARA. Once negotiations are finalized,
the Dean's signature is obtained and the document is sent to the sponsor
for signature or execution. The BARA Budget Analyst establishes the new
account information in BASIS. A copy of the executed agreement and the
account number are sent to the department.
For subawards on grants, cooperative agreements and contracts:
BARA prepares the sub-award document, issues and negotiates agreement,
and obtains the Dean's signature. To initiate this process, a KSAS Routing
Sheet for Outgoing Subcontracts and supporting documentation must be submitted
to ASAS.
Once the department receives the award notice or executed contract, it
is important to review all terms and conditions. Note reporting requirements
and the payment method, review awarded budget (including any changes from
proposed budget), and verify information in the university's financial
system for accuracy; any discrepancies should be brought to the attention
of BARA for correction or clarification.
KSAS Routing Sheet for Outgoing Subcontracts (JHU is subcontractor)
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