| Policies regarding termination of a staff member
may be found in the JHU Personnel Policy Manual which may be accessed
at http://hrnt.jhu.edu/elr/pol-man/section10.cfm.
The KSAS Human Resource Director or Generalist should be consulted
in advance of beginning the involuntary termination process, Performance
Improvement Plan, or Progressive Discipline counseling.
Reduction in Force (RIF)
If a staff member is to be terminated as the result of a Reduction
In Force (RIF) due to lack of funds or the abolishment of a position
(Section
10.C, Personnel Policy Manual), written notice (sample RIF letter
– see Tools - below) must be given at least one month prior
to the termination date. As above, the KSAS Human Resources Director
or Generalist should be consulted in advance of any job abolishment;
General Counsel’s Office will also review and approve all
RIFs.
Employee Responsibility When Voluntarily Resigning
Notification of voluntary resignation should be submitted in writing
to the staff member’s supervisor. Staff members are required
to provide a minimum of 2 weeks’ notification to their supervisor;
Senior Staff are required to give at least 4 weeks’ notification.
Failure to give adequate notification renders the individual ineligible
for rehire by the University. Additional information is provided
on the Human Resources site at http://resigning.jhu.edu/.
Exit Interview
The supervisor and/or the employee may schedule an in-person Exit
Interview prior to the employee’s last date of work. Employees
are encouraged to complete an on-line Exit Interview available on
the Human Resources site at http://resigning.jhu.edu/.
KSAS Human Resources is also available for an in-person Exit Interview.
Supervisors Responsibility When a Resignation is Received
Upon notification of a resignation, the supervisor should forward
the original resignation letter to KSAS HR for the official file
and refer to the Resignation
Checklist – Supervisor Review. As part of the exiting
process, the supervisor will notify KSAS HR of the employee’s
resignation and forward original signed resignation letter.
Termination ISRs
PLEASE NOTE: Staff members resigning to take another position
within JHU should NOT be terminated; the hiring department will
need to initiate the appropriate ISR for a reassignment. The
department administrator or ISR Initiator should complete the appropriate
ISR as soon as possible after receiving notification of the resignation.
ISRs can be processed in advance of the actual last date of work.
Termination codes for SAP may be found in Appendix
N of the Personnel Policy Manual.
E-210
The resigning staff member should complete their portion of the
E-210 as of their last date of work. The KASPER Human Resources
section on the E-210
(electronic time sheet) provides information on what to do at termination.
Benefits
Benefits at termination may be accessed at
http://hrnt.jhu.edu/benefits/summaries/ft-terminated.pdf
and http://www.benefits.jhu.edu/cobra.cfm
(Select a summary)
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HR Director, Joan Spoltore
Telephone: 410-516-4138
FAX: 410-516-4100
HR Generalist, Simone Gilner
Telephone: 410-516-7062
FAX: 410-516-4100
Benefits
Service Center
1101 E. 33rd Street, Suite D100
Baltimore, MD 21218
410-516-2000
http://www.benefits.jhu.edu/index.cfm
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