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Note: This information is also available on the Human Resources > Hiring Staff section of this site.

• Job Requisition process for Staff Hiring effective 12/26/06:
  • a) Hiring Supervisor obtains approval for requisition from Department Chair.
    b) Hiring Supervisor enters information on new electronic form:
    (https://hrnt.jhu.edu/jhujobs/hiring_manager/)
    NOTE: The new requisition form allows you to enter two additional hiring managers under the General Information section. Please list Bethany Bauer-Tindell (jhed id: bbauert1) or Joan Spoltore (jhed id: jspolto1) in box 2 or 3 as an alternate hiring manager
  • c) *Hiring Supervisor copies & pastes completed requisition information into Word and sends copy to KSAS HR
    by e-mail attachment
    Joan Spoltore or Bethany Bauer-Tindell
    or
    do a “print screen” and send to
    Joan Spoltore/Bethany Bauer-Tindell
    KSAS Human Resources
    237 Mergenthaler
  • d) *Hiring Supervisor submits requisition form online.
  • e) Requisitions are reviewed in the (JHUjobs) System by the appropriate Compensation Analyst. If the position has not been modified since last filled, (direct replacement of a previous position), no new grade classification is assigned; the former grade is retained. If the position is new or restructured, the Compensation Analyst confirms a title and pay grade with the Hiring Supervisor and HR Manager/HR Generalist.
  • *Note: Steps (c) & (d) should occur simultaneously
  • Once the Compensation Analyst reviews the position, an email will be sent to the hiring manager with the information necessary to complete a New Position ISR or a Copy Position ISR.
    
    
• The requisition with the assigned classification is assigned to an Employment Specialist in the divisional HR office. Currently, Cherina McGee is the recruiter for most KSAS positions. Senior staff level Development positions are recruited by Kathy Eldridge; support staff Development positions are recruited by Cherina McGee. The recruiter creates a job posting for approval by the appropriate hiring official, confers with the HR Manager/HR Generalist regarding hiring salary range, and posts it on the JHU website. If the hiring official desires, positions may also be advertised in appropriate journals, newspapers, websites, etc., and charged to the departmental budget.
  
  
• The divisional recruiter forwards resumes of qualified applicants from JHUJobs to the hiring official for review and works with the official to set up interviews for applicants. In the case of departmental administrator positions, the KSAS HR Manager participates in the resume review and interview process. Once the interview process is complete and the selection of the best candidate for hire is made, the recruiter completes a check of applicant references. If applicable to the position, a background check is done.
  
  
• Hiring salary is determined jointly by the hiring official, recruiter, and KSAS HR Manager based on established salary ranges, candidate qualifications/experience, equity within KSAS, and financial constraints. Exceptions to hiring salary ranges or other discrepancies are resolved by the KSAS HR Manager.
  
  
• The recruiter makes a job offer to the selected candidate. Once a start date is determined, the recruiter completes an online New Hire Report containing basic hiring information to assist the hiring official in completing the hiring paperwork (ENTL, ESAL, or form 200) for divisional HR Payroll. A copy is sent to the KSAS Administrative Office. Refer to KASPER Section HUMAN RESOURCES: PAYROLL for forms.
  
  
• On or before the first day of employment, the new hire MUST visit the divisional HR Office in (6th Floor of the Wyman Building) to complete REQUIRED paperwork, including tax information, J-card information, and an I-9 form. Non U.S. citizens must provide proof of eligibility to work at the University before they begin. Foreign visitors should contact the Office of International Student and Scholar Services.