The University's space accounting system is designed to identify,
record, control and maintain an inventory of the University's property
assets. The dimensions and use of each room are entered into a computerized
master file. This information is revised as necessitated by renovations,
alterations, or changes in room use. Changes are designated through
annual departmental reviews on the Homewood Campus, quarterly reviews
at the East Baltimore Campus and periodic walk-throughs.
The space inventory is used to:
- Provide management information to departments and various areas
of University Administration
- Promote control of and accountability for space assignments and
utilization
- Determine adequate insurance coverages
- Calculate space charges
- Calculate indirect cost recovery rates
- Monitor leased space
Periodically, a computerized listing of the space inventory is sent
to departments for verification and correction. Homewood inventories
are distributed annually; East Baltimore inventories are distributed
quarterly. When necessary, on-site visits are made to departments
to determine if the current space measurements for the departments
are accurate. Departments may request copies of space inventory
lists at any time.
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