POLICY
The salary and related fringe benefit charge resulting from vacation time is charged to a Benefits Office budget instead of the Department/Division budget.

PROCESS
When an Electronic Time Sheet (E210) is approved with vacation time, an automated salary transfer takes place to charge the vacation salary and related fringe benefit to the Benefits Office budget and credit the originating budget.

FINANCIAL IMPLICATIONS IN KSAS
The funding to the Benefit Office to pay for the vacation charges comes from an increased fringe benefit rate. The Dean's Office pays this when appropriations with the higher rate are made to the department budgets.

The illustration below shows how financial equity is achieved between the Dean's Office and the Departments in KSAS. We realize the cumbersome nature of these transactions, but it was the only solution that we could attain from the Controller's Office.

EXAMPLE
1. Dean's Office allocates $500 to Department budget for an increase in the fringe benefit rate.
2. Department uses $500 to pay for salary and related fringe benefit.
3. Department budget receives $500 credit for vacation salary and related fringe benefit when e210 is approved.
4. Object code 0960 is debited to department budget and credited to Dean's budget to create financial equity with the preceding transactions.

• Administrative Bulletin-Cost Transfers for Vacation Used
• Vacation Accrual Policy
• E210 Vacation Transfers
  

• KSAS Business Office

Return to the main page