The purpose of establishing and maintaining proper procedures applicable to all entities (academic, administrative, and clinical) in handling cash receipts is to ensure that payments made to the university are deposited intact and in a timely manner to the bank, and that they are recorded in the appropriate account. The term "cash receipts" includes currency, checks, etc. received by mail or in person. Amounts received from third parties (i.e. entities external to John Hopkins University) for the delivery of goods or services, for reimbursement of expenses, or as contributions are to be treated as revenue and should are recorded using a Revenue Source Code. Examples include: General Funds Revenues such as Tuition and Fees, Auxiliary, Parking, Rental Income, Investment Income, Gifts, Clinical Revenues, etc. Reimbursement from: Affiliated Institutions, Conferences and Seminars, Alumni Functions, etc.
Cash receipts within Arts & Sciences for deposits of gifts and general funds are to be brought to the Arts & Sciences Business Office located in 225 Mergenthaler instead of taking them directly to the Cash Accounting Office. Documents to bring to the Business Office include:
- A&S cash deposit form (original and copy) Separate form for each budget number.
- One copy of all checks (no copies of currency).
- Original and one copy of any back-up material that accompanied
the gifts.
- Note that any donation of $1,000 or higher MUST have back up included.
Checks for Sponsored Funds should follow Internal Control Guide Instructions.
Homewood Research Administration requires one copy of all checks.
- JHU Guide to Internal Controls
- Administrative Bulletin
- New Policy
On Bank Deposits
- Deposit Transmittal Forms (PDF format)
