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To ensure that all costs are appropriately reflected, cost transfers
(often referred to as an expenditure transfer) are sometimes needed
to correct, or accurately reflect the appropriate account number
or object code.
In accordance with federal regulations, cost transfers should be
completed within a reasonable time frame from the date of the original
transaction and be accompanied by an explanation, as to why it is
necessary. If these transfers are not completed within 120 days
of the original date of transaction, an additional explanation must
be added to the transfer to explain the tardiness. Expenditure transfers
are to be made using the electronic forms EB-14 (non-salary expense
transfer) and EB-15 (salary expense transfer). When the department
does not process an electronic document but uses a paper form, it
will be assessed an administrative fee.
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Cost transfers
are processed electronically via the EB-14 and EB-15 system. On rare
occasions (i.e. terminated employees) these systems cannot be used.
Paper forms should only be used if transfer cannot be processed electronically.
- Click
here for an Adobe version of a Non Salary Expense Transfer Form
(coming soon)
- Click
here for an Adobe version of a Salary Expense Transfer Form (coming
soon)
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