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The purpose of establishing and maintaining proper procedures
applicable to all entities (academic, administrative, and clinical)
in handling cash receipts is to ensure that payments made to the
university are deposited intact and in a timely manner to the bank,
and that they are recorded in the appropriate account. The term
"cash receipts" includes currency, checks, etc. received
by mail or in person. Amounts received from third parties (i.e.
entities external to John Hopkins University) for the delivery of
goods or services, for reimbursement of expenses, or as contributions
are to be treated as revenue and should are recorded using a Revenue
Source Code. Examples include: General Funds Revenues such as Tuition
and Fees, Auxiliary, Parking, Rental Income, Investment Income,
Gifts, Clinical Revenues, etc. Reimbursement from: Affiliated Institutions,
Conferences and Seminars, Alumni Functions, etc.
Cash receipts within Arts & Sciences for deposits of gifts
and general funds are to be brought to the Arts & Sciences Business
Office located in 225 Mergenthaler instead of taking them directly
to the Cash Accounting Office. Documents to bring to the Business
Office include:
- A & S
cash deposit form (original and copy) Separate form for each budget
number.
- One
copy of all checks (no copies of currency).
- Original
and one copy of any back-up material that accompanied the gifts.
- Note
that any donation of $1,000 or higher MUST have back up included.
Checks for Sponsored Funds should follow Internal Control Guide
Instructions.
Homewood Research Administration requires one copy of all checks.
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