A petty cash fund is an advance of University funds to an individual
custodian on behalf of a department or administrative unit. Petty
cash funds allow cash to be made available to departments and activities
to facilitate payment for minor expenses while maintaining proper
control. Petty cash funds may also be used to disburse qualifying
incentive payments to subjects participating in research studies.
Any other use of petty cash funds must be requested in writing and
sent to the Office of the Controller for approval.
The Divisional Business Offices approve requests for the establishment,
charges and closings of petty cash funds. Approvals of requests
to establish new funds are based upon adequacy and completeness
of the "Statement of Purpose" provided on the Petty Cash
Action Form (B-29). Questions concerning approval of petty cash
funds should be directed to the appropriate Divisional Business
Office.
Imprest Funds
A Remote Imprest Fund is an advance of University funds to an individual
custodian located in a foreign, under-developed country where banking
and postal services, or local business practices make it impractical
to make payments directly from Accounts Payable. A remote imprest
fund provides a mechanism for onsite disbursements, while maintaining
adequate internal controls, accounting for activities and timely
financial reporting.
Two new forms, Remote Imprest Fund Action Form and Statement of
Remote Imprest Fund Custodian's Responsibility, have been created
specifically for Remote Imprest Funds and they are available for
download from the Controllers Office Website.
The Remote Imprest Action Form replaces Form B-29 (Petty Cash Action
Form) and the Statement of Remote Imprest Fund Custodian's Responsibility
replaces Form B-30 (Petty Cash Custodian's Responsibility).
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Adobe PDF versions of all petty cash forms
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