Procurement--Check Requisition

The purpose of a check requisition is to obtain payment for employee reimbursements of $50 or more, subscription payments, honoraria, payments to non-employees, and payments to organizations that do not honor purchase orders. (Payments of less than $50 should be paid by petty cash.) Check requisitions should not be used for travel advances, reimbursements or purchases for which you have received an invoice. A second signature is required and should be someone from your department authorized to approve financial documents. If no second signature is available at the department level, the requisition should be forwarded to the DBO for approval.

    Instructions for Completing Check Requisitions
  1. Indicate whether or not the payee is on the payroll of JHU.
  2. If the answer is yes to #2, indicate the type of employee.
  3. Enter the payee's name, social security/federal identification # or country of citizenship/origin.
  4. Indicate the payee's permanent mailing address. If the payee would like the check mailed to an address other than the permanent mailing address, designate that address.
  5. Enter the budget number(s) and amount to be charged.
  6. Describe the reason for the requisition and attach receipts and/or documentation to the check requisition.
  7. The preparer of the document must print/enter his/her name and phone extension and sign and date the form. (Note: the preparer of the document must be different from the payee.)
  8. A second signature is required and should be that of someone who has been authorized by the department to approve budget documents. (Note: the second signature on the document must be different from the payee.)
  9. Make copies of the form, the receipts, and the documentation, and file them in the appropriate budget file for future reconciliation with the Revenue & Expenditure Statements.
  10. Send the completed form, the original receipt, and all documentation to Accounts Payable, Eastern via interoffice mail.

 

 

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