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The primary function of the Office of Purchasing Services is to
provide optimum purchasing service and assistance to every university
department and program. The procurement system goals are to achieve
open and competitive, yet cost-effective buying, while adhering
to external funding source requirements for bidding, documentation
and reporting and timely payment to vendors for services and goods
purchased.
Payments, including checks, foreign drafts, wire transfers and
EFT (electronic funds transfers) transactions are processed by the
Accounts Payable Section of the Controller's Offices. Payment instructions
are communicated through various internal electronic systems or
directly by university administrative staff. All payments require
approval by appropriate university employees who have authority
over the budgets being charged.
The University allows a variety of procurement methods. Purchases
can be accomplished in more than one way and there are advantages
and disadvantages associated with each method that should be considered
along with the business needs of the department. For example, office
supplies may be purchased with a purchase order, the procurement
card, a coded invoice, petty cash, an M & S form or EMNS or as
an employee reimbursement. It is critical that the university is
protected legally when making disbursements for products and services.
An advantage of the purchase order is the fact that it is a legally
binding document containing language that protects the interest
of the University when vendor disputes arise. Use of the procurement
card provides similar protection.
Click on the links to the left for more specific information about
each one.
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