2013-2014 Policy and Procedures for
Room Changes and Open Spaces
- Room Changes & Open Spaces: Prior to the start of the academic year, if the student is interested in requesting a room switch, he/she must contact the Wolman Housing Office. Room change requests will be made on a case by case basis, depending upon the nature of the request. Once the academic year begins, all room switch requests are handled by the Office of Residence Life.
If the student switches to another suite/apartment in university housing, he or she should notify their roommate/suitemates of their decision so they may have the opportunity to plan for the upcoming year.
Prior to the start of the academic year, if the student should learn that a space has become available within their unit they may contact the Wolman Housing Office at phone 410-516-7960 or email email@example.com to request a new roommate. However, the student they would like to pull in must be housed in a comparable space within university housing and the switch must occur within 2 business days. We will need to hear directly from the proposed new occupant as well. If there has been no other placement made, we will do what we can to honor the request. However, if a student has already been assigned to the space, we will be unable to accommodate their request. Do not ask us to change another student’s housing assignment. Housing will attempt to notify students if a new assignment occurs within their room, suite or apartment, however after Friday, July 19th, no attempts will be made due to the quick turn-around time involved in making last minute room assignments. Once the academic year begins, all room switch requests are handled by the Office of Residential Life.
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- Termination of Housing Contract: Release from the housing contract is permitted only under conditions of academic dismissal, withdrawal or leave of absence and with written approval of the Associate Director of Housing. Students will receive a prorated refund of housing and dining charges in accordance with University policy if they withdraw prior to the end of the 10th week of the semester. There will be no refunds after the end of the 10th week of the semester. Thereafter, the student is responsible for payment of all charges under the contract for the full academic year. If you are not returning, please notify your roommate of your decision so they may have an opportunity to plan for the upcoming year.
All second year students who are subject to the Residence Requirement will be billed a $500 administrative fee only if they fail to meet their second year housing obligation and fail to notify the Housing Office by August 1st .
All upperclass students (meaning those who have fulfilled the 2 yr. residence requirement) choosing to live in University housing are required to pay a non-refundable room holding deposit of $500.00 when this housing contract is signed to secure a unit in University housing. This deposit will be charged to the Student’s University account by the Housing Office. If an upperclass student moves into his or her assigned unit by the applicable move-in date and remains in the assigned unit for the entire month of September, the room holding deposit will be credited to the Student’s account in October. If, however, the Student cancels (i) before June 1 of the upcoming school year, all charges shall be waived except for the non-refundable deposit or (ii) on or after June 1 but before the earliest move-in date, the Student shall be liable for only two months of the applicable room and meal plan charges.)
- University housing including residence halls and apartment buildings are non-smoking. Specifically, smoking is prohibited inside University housing buildings, including but not limited to, student rooms, suites, lounges, bathrooms, common areas, stairwells, lobbies and elevators. In addition, removing window screens and leaning out of windows to smoke is also prohibited. Residents who smoke must do so outside of the building and must be far enough away from the building so that smoke does not filter back into the building via exterior doors, windows or the building ventilation systems. Full cooperation of this policy is expected. Any violation of this policy will result in disciplinary action.
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Revised Wednesday, July 24, 2013.