University Housing Policies & Procedures
Please view the article below for our 2009-2010 Policy and Procedures for Room Changes, Open Spaces, Upperclass Wait Lists, or browse the links to the right for more policy information.
Room Changes
Contract Termination
Open Spaces
Wait Lists
Meal Plan Changes
No Smoking Policy
- If you must change your room assignment, you must contact the Wolman Housing Office. There is a $75 room change charge assessed to each student involved in the change. The room change fee is payable at the time the change is made. Room changes will be made on a case by case basis, depending upon the nature of the request.
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- If you withdraw from the university, take a LOA or transfer to another space within housing, etc., please notify your roommate of your decision so they may have the opportunity to plan for the upcoming year. We will attempt to notify students when a space becomes available in their room, but after Friday, July 24th, no attempts will be made due to the quick turn-around time involved in making room assignments.
For current and transfer sophomores: If the student fails to take possession of his or her assigned room, or fails to provide documentation of his or her intent not to return to the University on or before August 1st, a $500 administrative fee will be withheld from any refund of room and board charges. If you are not planning to return to the university, it is your responsibility to contact the University in writing regarding your decision by August 1st.
For upperclass students: The signed room and board contract is a legally binding agreement for the entire academic year.The student will be billed a $500 room holding deposit (on their student account) after the housing contract is signed. If an upper-class student moves into his or her assigned unit (by the applicable move-in date) and remains in the assigned unit for the entire month of September, the room holding deposit will be credited to the student’s account at the end of the month of October. Should this not occur, the room holding deposit will be retained by the University. A release from this contract is permitted only under conditions of academic dismissal, withdrawal or leave of absence and with written approval of the Associate Director of Housing. Students will receive a prorated refund of housing and dining charges in accordance with University policy if they withdraw prior to the end of the 10th week of the semester. There will be no refunds after the end of the 10th week of the semester. In addition, should an upperclass student sign a contract, continue as a full time student and formally cancel the contract during the period of June 1 through the earliest move-in date, the upperclass student will be charged for only two months of room and meal plan charges. Thereafter, the upperclass student is responsible for payment of all charges under the contract for the full academic year.
If you are not planning to return to the university, it is your responsibility to contact the University in writing regarding your decision by August 1st.
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- If you learn that a space has become available within your unit you may contact the Wolman Housing Office at phone 410-516-7960 or email confirmation @hd.jhu.edu to request a new roommate. However, the new occupant must be currently in a comparable space within university housing and the switch must occur within 2 business days. We will need to hear directly from the proposed new occupant as well. If there has been no other placement made, we will do what we can to honor the request. However, if a student has already been assigned to the space, we will be unable to accommodate your request. Please do not ask us to change another student’s room assignment.
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- Rising juniors and seniors unable to obtain a space during the Upper-class room selection process will be able to go on-line and add their names to the wait list in priority number order starting the late evening of February 26th. Effective 12:00 noon, Friday, February 27th the wait list will be available on a first-come first-served basis to juniors and seniors currently enrolled full time in the Krieger School of Arts and Sciences or the Whiting School of Engineering. Keep in mind, juniors and seniors are only eligible for the wait list if they have not already secured a space in University Housing. ***As of May 14th, 2009, the waitlist has been closed due to space constraints.
For juniors and seniors only: If you have placed your name on a wait list and are contacted regarding a space, you will have two (2) business days to contact the Wolman Housing Office to either accept or decline the offer. If a response is not received within the specified time frame, the space will be offered to the next student on the wait list and your name will be removed from all wait lists. You may place your name on multiple wait lists however once you accept a space, your name will be removed from all other wait lists. If you do not accept the space offered, your name will be removed from all wait lists. Preference will be given to wait listed and incoming juniors and seniors in apartments/suites that are occupied by juniors and seniors. The waitlist will expire on Friday, August 14th. Fall spaces becoming available in August will be directly assigned to incoming students without going to the wait list due to the quick turn-around time involved in finalizing room assignments.
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- If you want to change your meal plan, please visit the Dining Office and complete a Meal Plan Change Form or you can email your request to confirmation@hd.jhu.edu Requests must be received no later than 5:00 Friday, September 11, 2009 to be honored.
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Non-Smoking Policy
- University housing including residence halls and apartment buildings are non-smoking. Specifically, smoking is prohibited inside University housing buildings, including but not limited to, student rooms, suites, lounges, bathrooms, common areas, stairwells, lobbies and elevators. In addition, removing window screens and leaning out of windows to smoke is also prohibited. Residents who smoke must do so outside of the building and must be far enough away from the building so that smoke does not filter back into the building via exterior doors, windows or the building ventilation systems. Full cooperation of this policy is expected. Any violation of this policy will result in disciplinary action.
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Revised Monday, March 30, 2009