GRO Group and Individual Funding

Individual Funding

GRO can give grants for conference expenses.
Please see the travel grant page.

Group Funding

** Please submit your budget proposals in a timely manner. It is expected that funding requests submitted late in the Spring semester will receive less funding because of fewer available funds. **

If you are holding an event that involves graduate students, or if your group includes graduate students, you may be entitled to funding from the GRO.

Steps for Requesting Funds:

Based on amount you are requesting, follow appropriate rules below.
Submit official request form at least two weeks before your event.
Enjoy your event.
Submit evaluation form and receipts after your event.

Helpful Hint! The most successful proposals are those that include other funding sources and several types of publicity.

Requests for $250 or less

Inter-departmental Social Events:

In order to make JHU a happier place, the GRO wants to fund your inter-departmental social event. We may be able to offer your group up to $250 per event.

If your request is $250 or less, it should be submitted at least two weeks before your event date, and is decided on by the members of the Executive Board. The treasurer will notify your group about the Executive Board’s decision approximately two weeks after receiving your request.

When you apply for funds, working closely with the GRO Treasurer will greatly improve your chances of receiving funds. Some general rules that apply are:

If applying for $250 or less, submit 10 copies of your request at least two weeks before your event date.
The GRO (by university policy) is unable to pay for your event’s alcoholic beverages. You may include the anticipated cost of alcoholic beverages on your funding request form, but please do not ask us to pay for them.
You must use the official request form.
The GRO will not reimburse for sales tax. For tax exemption status, you must contact the University Tax office.
The amount of funding spent on food must not exceed $12 per person.
Itemized receipts and an evaluation form must be submitted to the GRO.
All receipts must be submitted within one month of the event, or the funds will be retasked by the GRO. Please report unused funds to the GRO within a month of the event.
If you fail to submit an evaluation form or fail to report unspent funds, it may jeopardize any future funding requests your group may make.

We have made the forms available on-line. The on-line forms are currently available in three formats. There is an .html version that you can look at with you browser as a web page, a Microsoft Word version, and a .pdf version. If you have trouble downloading the MS Word or .pdf versions of these forms, you can submit the forms that are printouts of the .html version.

Requests for over $250

Applying for GRO Funding:

Requests in excess of $250 are reviewed at General Council meetings three times per semester. In order to have your funding request considered, please submit it according to the rules below at least two weeks in advance of your event date.

When you apply for funds, working closely with the GRO Treasurer will greatly improve your chances of receiving funds. Some general rules that apply are:

We can only fund up to 75 percent of an event’s total cost.
We can only fund up to $750 per non academic event and $500 per academic event.
If applying for more than $250, submit 25 copies of your request at least two weeks before your event date.
The GRO (by university policy) is unable to pay for your event’s alcoholic beverages. You may include the anticipated cost of alcoholic beverages on your funding request form, but please do not ask us to pay for them.
You must use the official request form.
The GRO will not reimburse for sales tax. For tax exemption status, you must contact the University Tax office.
The amount of funding spent on food must not exceed $12 per person.
Itemized receipts and an evaluation form must be submitted to the GRO.
All receipts must be submitted within one month of the event, or the funds will be retasked by the GRO. Please report unused funds to the GRO within a month of the event.
If you fail to submit an evaluation formor fail to report unused funds, it may jeopardize any future funding requests your group may make.

Forms

First, the general guidelines for funding through the GRO are available. Remember that these are only general; you should work with the GRO Treasurer to resolve the specific details that pertain to your event.
- GRO Funding Guidelines
The funding request form is now available online. This is all you need to fill out in order to have your request considered. Note that requests for over $250 will only be considered a few times a year, so be sure to submit any such requests by the deadlines.
- download the PDF file
- download the Word file (uncompressed, use your right button and “Save As”)
Groups that do receive funding are required to complete the event evaluation form within two weeks of the event. Failure to do so may affect future funding requests.
- download the PDF file
- download the Word file (uncompressed, use your right button and “Save As”)

Reimbursements

In order to receive Reimbursements:

Please provide us with your contact info (full name, JHED ID, phone number and email)
Please tape receipts to 8½ X 11 sheets, and do not cover one receipt with another. (If receipts are too long to fit on one page, cut the receipt into 2 or 3 pieces and tape them next to each other. When you tape the receipts, carefully place the tape on the outside edge of the receipt.)
Please leave all the receipts as well as your contact info in GRO mailbox in Levering hall.

In order to transfer funds into a university account (if applicable):
Please send an email to GRO treasurer including the following information:

contact person, their phone number and email
group name and campus address
account number