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How to Apply | Returning Undergraduates

You must reapply for financial aid each year. Your aid package covers one academic year, and funds are not automatically renewed. You must submit a complete application each year. Instructions for applying for the upcoming academic year are distributed to current freshman, sophomore, and junior aid recipients in December. The deadline for a complete application (including all documents) for returning students is May 1, with notification in late June.

If you are studying abroad or on a leave of absence, it is your responsibility to obtain the application forms and submit them by the May 1 deadline.

If you are a returning student who has not received grant aid in previous years and are applying for financial aid, please note that institutional grant aid is limited. There is no guarantee of Hopkins funding for students who do not receive funding in their freshman year.

If you are making satisfactory academic progress, as determined by the Office of Academic Advising, you may expect a similar amount of grant aid for eight semesters if:
    
      • Your family's financial situation remains the same
      • The number of dependents in college does not decrease or increase
      • Your application is completed by the deadline

The financial aid calendar lists the deadlines. These deadlines normally do not vary much from year to year. If your application is completed late, we cannot guarantee the availability of funding for that year. Late applicants may lose a percentage of grant funding (5% for each month the application is delayed).

Financial Aid Documents (Top)

• The Free Application for Federal Student Aid (FAFSA). The Hopkins code is E00473. The FAFSA may be filed on the web at http://www.fafsa.ed.gov. You may complete the FAFSA for 2008-2009 on or after January 1, 2008.

• The College Scholarship Service Profile form. (The CSS Profile replaces the JHU Financial Aid Application formerly required for returning undergraduates.) The CSS PROFILE code for Hopkins is 5332. The PROFILE for 2008-2009 may be accessed online only at https://profileonline.collegeboard.com. Although registration for the 2008-2009 CSS Profile is available beginning on October 1, 2007, we recommend that returning students complete the Profile at the same time they complete the FAFSA. Every student must register on http://www.collegeboard.com to complete the PROFILE. Upon registering you will be able to complete and submit the PROFILE. You will be charged a $25 fee by the College Board to process and report your information to Johns Hopkins. The fee is based on the number of schools you list to receive the data ($9 plus $16 for each school listed.) The College Scholarship Service offers fee waivers to eligible students at the time of registration. Hopkins receives profile data electronically, so you do not need to send a paper copy.

• Signed copies of all pages of parents' prior year federal income tax return, including W-2 forms. JHU uses the College Board's Institutional Documentation Service (IDOC) to collect copies of parent and student federal income tax returns. After you register for the CSS Profile (see bullet above), you will receive a notice from the College Board's IDOC service listing all documents required to complete your application. At a minimum, we require signed copies of both parents' and student's 2007 federal income tax returns, all schedules and attachments and W-2 forms. Students who do not file a federal income tax return should complete the non-filer statement. All required documents must be submitted to the College Board's IDOC Service in a single packet with the required IDOC cover sheet by the postmark date of May 1. The IDOC website is: https://idoc.collegeboard.com/. The College Board has provided answers to some Frequently Asked Questions.

Please do not send tax returns or other documents to the Johns Hopkins University Office of Student Financial Services. Send all required documents to IDOC in a single packet.

In addition, the following items may be required:

• If your parents are separated or divorced, your non-custodial parent must complete the Non-Custodial PROFILE online. The PROFILE must be completed in accordance with the financial aid deadlines. The non-custodial parent may access the PROFILE online after the student has registered with CSS PROFILE. An email reminder will be sent to the non-custodial parent to complete the requirement once the student has submitted and completed the PROFILE online with the custodial parent. There is a $25 fee to complete this form. The non-custodial parent must submit to the College Board's IDOC service a signed copy of his or her 2007 federal income tax return and W-2 forms. Non-custodial parent information may be submitted in a separate packet to IDOC. We realize that issues of college support may be complicated in divorce and separated families. We evaluate each situation individually. If you believe special circumstances exist in your family, contact your financial aid advisor.

• Copies of the tax returns according to the following chart if either parent is self-employed and/or owns a business. These documents should be submitted to the College Board's IDOC.

Satisfactory Academic Progress Requirements (Top)

For continuation of JHU need-based aid and federal student financial aid, you must be making satisfactory academic progress toward your degree as defined by the University's academic standards.

Satisfactory academic progress refers to minimal standards for grades and cumulative credits required to remain in good academic standing.  Eligibility for financial aid is linked to satisfactory academic progress.

Eligibility for Financial Aid
All students who are eligible to register are also eligible to apply for financial aid.
However, students should be aware that JHU scholarship funds are awarded for a maximum of eight semesters.  Under some circumstances, a ninth semester of scholarship may be awarded on appeal.  Federal and state aid may be available for additional semesters.

Eligibility to Register
Each semester, students are expected to pass at least 12 credits with a grade point average of at least 2.0.  Students who fall short of these criteria will be placed on academic probation.  Failure to meet these minimal standards for two consecutive semesters will make a student ineligible to register and result in academic dismissal for a minimum of one semester and one summer.

Students are also expected to accumulate total credits at the rate of at least 12 credits per semester.  Students who fall behind in credit accumulation will be subject to the academic probation and dismissal policies stated above.  In addition, if a student falls behind in credit accumulation by 24 or more credits, that student will be ineligible to register and will be dismissed from the university for failure to make satisfactory academic progress.

An academic appeals committee will consider student appeals of these decisions.  The appeals committee will have the authority to rescind a decision to dismiss a student and/or to establish new satisfactory progress terms for individual students who have fallen behind in credits.

Minimal Satisfactory Credit Accumulation Table

Students may be approved to register for less than 12 credits in a given semester because of illness, disability, or other unusual circumstances.   Less than full-time status may affect some types of financial aid.

Semesters need not be consecutive.  Leave of absence semesters do not affect academic standing.

Academic progress will be reviewed at the conclusion of each regular term (fall and spring).  A student’s academic performance during the summer term or intersession will not affect his/her academic standing except that credits and grades will count in the cumulative measures.

Repeated courses count only once toward the cumulative credit requirements.

For students entering the university as a freshman, credits approved for transfer from another institution will count toward the cumulative credits required for meeting satisfactory academic progress standards.  If a student studies abroad or attends another approved program off campus, the semesters attended at the other institution are counted in the assessment of whether the student is making progress toward his/her degree the same as if the student had attended Johns Hopkins.

For transfer students, satisfactory academic progress will be based only on work done after matriculation at Johns Hopkins in accordance with the eligibility-to-register requirements above.

Citizenship Documentation (Top)

You must be a U.S. citizen or permanent resident to apply for Johns Hopkins need-based grant and federal student financial aid.

When an applicant completes the FAFSA, the processor matches the student's name, social security number, and date of birth with the Social Security Administration database (for U.S. citizens) and with the Department of Homeland Security database (for eligible non-citizens). If the match with either database confirms citizenship or permanent resident status, no further documentation is required. However, if the match does not confirm the student's status, the applicant will be required to provide documentation.

One of the following is required to document U.S. citizenship:

• A copy of a birth certificate showing that the student was born in the United States
• A copy of a U.S. passport
• A State Department document showing birth of a U.S. citizen abroad (FS240, FS545, DS1350)
• A certificate of citizenship through a U.S. parent (N560, N561)
• A certificate of naturalization (N550, N570)

One of the following is required to document status as a U.S. permanent resident:

• A Permanent Resident Card (formerly Resident Alien Card) - I-551 (older version I-151 should have been replaced with I-551 but may be accepted)
• An I-94 document that has been stamped "processed for I-551" and has an expiration date valid through the academic year