Grades are submitted to the Registrar at the end of the
semester. Grades can be viewed online by students using their JHED account
and password. Grade reports are not sent to parents except when the student
has signed a request to have grades sent to parents or guardians. The
request form is obtained and filed at the Registrar’s Office. It
is valid for one term only, and must be filed at the start of each term
for which a student wants a grade report mailed.
Undergraduates who are financially independent may file a notarized statement of financial independence with the Registrar. This action assures that grades and notification will not be released to parents without the student’s consent.
Letter Grades and Grade Point Average
*S and U grades have no grade point equivalents and do not affect the grade point average.
For first-semester freshmen
For all other undergraduates
Other marks are used in special circumstances as follows:
Points and Grade Point Average [Top]
First-Semester Grading Policy [Top]
Transcript of First Semester Grades
In the first semester of a student’s freshman year, credit is awarded for S grades. For the first semester freshman year only, credits are also awarded for U grades if the actual grade is D or D+.
No first-semester grades are included in a student’s cumulative grade-point average. However, an internal GPA is used by the advising offices and faculty advisors to determine that a student has made academic progress during the first semester.
A transcript of first semester grades is neither given to the student nor mailed to the parents, and is not released outside the university. Faculty members may not release a student’s first semester grades. If a first-year student applies to transfer from the university in the spring term, before spring grades have been recorded, the student’s advising office can approve release of the actual first semester grades directly to the transfer institution. Once grades from the spring term or additional semesters have been added to the record, the covered grades will not be released.
Students who are applying for or renewing a scholarship may request a letter from their academic advising office stating whether the first semester grades meet the requirements for the scholarship. Students who can demonstrate that failure to release covered grades will prevent them from applying for scholarships or verifying eligibility for scholarships may request that their advising office approve release of the grades. A letter from the scholarship granting institution must state that the application cannot be considered without the actual grades.
Student’s Access to First
S/U grades have no effect on a student’s grade point average. On the academic transcript, students who earn a grade of C- or above in an S/U course receive Satisfactory credit and a mark of S is entered on the academic record. Grades of D and D+ when earned in an S/U course do not count as D credits when determining the number of D credits that are being counted toward graduation. However, when a grade of F, D, or D+ is earned in an S/U course, a mark of Unsatisfactory is recorded on the academic record. With the exception of the first semester of the freshman year, courses with Unsatisfactory marks receive no credit. Unsatisfactory grades of D and D+ do earn academic credit in the first semester of the freshman year.
Restrictions on Satisfactory/Unsatisfactory Grading
Changing to/from Satisfactory/Unsatisfactory Credit
Students who are in good academic standing have until the end of the third week of the next semester to finish Incomplete work. If the work is not finished by the deadline, a grade of F will be recorded. Exceptions to this policy require a petition from the instructor and appeal to the appropriate advising office before the end of the third week. When appealing to change the deadline, faculty members must specify a new date for completion of the work before the end of the current semester. Incomplete grades cannot be held over to another semester in order to complete the missing work by repeating the course. Students and instructors do not have an option in this situation. Graduating seniors are expected to resolve incompletes by the close of their undergraduate record.
Incomplete grades do not affect a student’s grade point average, which is based upon the grades that are available for the term. However, students with three or more Incompletes on their record at the start of a semester may be prevented from making changes to their registration for the semester without the approval of the student’s advising office. Students who are on academic probation are not allowed to take Incompletes in courses without the approval of the academic advising office for the student’s school. Unauthorized Incompletes will be treated as failures when evaluating the work of students who are on academic probation. Authorized Incompletes must be resolved no later than the deadline established by the Advising Office if the student is on academic probation.
Policy on Changing a Grade
Absolving a Grade by Retaking a Course
Courses originally taken for a letter grade must be repeated for a letter grade. Courses taken under the Satisfactory/Unsatisfactory grading option, if repeated, must also be taken under the Satisfactory/Unsatisfactory grading option. First-semester courses whose grades are covered by S/U notation are considered to have been taken for a grade. If a student wants to repeat a course from the first semester, the second attempt must also be for a letter grade. Withdrawn courses cannot be covered with an R if it is the course retaken.
To absolve a grade, the same course must be taken at Hopkins, not another college or university. In situations where the same course is no longer offered, and with the approval of the department and/or instructor responsible for the course and the student’s academic advising office, students may be able to absolve a grade in one of two ways:
1. by repeating
a course of comparable content and level, or
Both of these options require approval of the department and/or instructor responsible for the course and the student’s academic advising office.
Other Restrictions on Absolving a Grade
Grades assigned by the Ethics Board due to an academic ethics violation may not be removed from the academic record by repeating the course. Both the new grade and the assigned grade will be shown (no R will cover the original attempt).
Important Note About Credit and Grades for Language
Students must take the language elements courses for a letter grade, with the exception of the Russian elements course. The letter grade for first-semester freshmen will be covered on the transcript.