PREAMBLE

The Dunbar Baldwin Hughes Theatre Company has been established to produce cultural expressions of African descent including plays, skits, monologues, poetry recitals and dance presentations. As an organization here on the Johns Hopkins University campus we will serve to help heighten the cultural awareness of all races of people through exposure to the traditions and experiences of people of African descent. The Dunbar Baldwin Hughes Theatre Company will ultimately serve to broaden the theatrical experience of the Hopkins community at large.

Article I. Active Membership

A. Active (voting) membership is open to all full-time undergraduates of The Johns Hopkins University regardless of race, creed, or religion.

B. A person shall be considered an active member if he/she has attended 50% of general body meetings during the semester and is a member of at least one standing committee.

Article II. Meetings

A. The Dunbar Baldwin Hughes Theatre Company shall meet at least six times during the academic year at a time and date to be decided by the Executive Committee.

B. At executive board meetings 50% of the voting executive board plus the president must be present at an official meeting.

C. A quorum shall consist of sixty percent of all active members.

Article III. Officers

A. The executive board shall consist of:

a. President
b. Vice-President
c. Secretary
d. Treasurer
e. Public Relations co-chairs
f. Parliamentarian/Historian

B. It shall be the duty of the President to:

a. Preside over all meetings
b. Supervise over all executive board members
c. Act as the representative of DBH at all times
d. Attend all SAC general assemblies and SAC budget meetings pertaining to DBH
e. Be the final decision in the event of a tie

C. It shall be the duty of the Vice President to:

a. Coordinate with the director to plan production of at least one major show per semester
b. Assemble volunteers and/or committee members to assist with production
c. Work closely with the treasurer to determine production budgets
d. Handle all intra-board communication

D. It shall be the duty of the Secretary to:

a. Act in the absence of the president
b. Keep an accurate account of all meetings through minutes and distribute them to executive board in a timely manner
c. Maintain the membership list
d. Act as webmaster or appoint someone as webmaster
e. Send out emails to the general body per president’s request
f. Handle all room scheduling and van reservations
g. Shall work with the president to create all meeting agendas

E. It shall be the duty of the Treasurer to:

a. Create a working budget annually
b. Attend all SAC general assemblies and SAC budget meetings pertaining to the organization
c. Coordinate all fundraising activities
d. Keep an accurate ledger of all financial transactions
e. Supervise all ticket sales

F. It shall be the duty of the Public Relations chairs to:

a. Plan all marketing strategies that will increase the amount of active membership
b. Chair the public relations committee
c. Design and distribute all posters, fliers, placards and displays on and off-campus
d. Maintain a contact list for media sources

G. It shall be the duty of the Parliamentarian/Historian to:

a. Ensure that all meetings are running smoothly
b. Run the elections process unless they are running for a said position
c. Ensure that the revision and the ratification of the constitution take place
d. Maintain the archives of the organization
e. Handle the camera for the organization
f. Work with the secretary to maintain the website

 

Article IV. Amendment Procedures

A. Any active member may propose amendments.

B. The executive board must vote on its proposal and present its decision no later than two meetings after the proposal has been presented.

C. If the proposed amendment is approved by the Executive Board, it shall be voted on by the quorum of the active membership. A simple majority of quorum may pass the proposal.

D. If the proposal is rejected by the executive committee, a two-thirds vote of the active membership can override the committee’s veto

Article V. Elections

A. Elections shall be held annually in the month of April

B. Nominations may be made by any member rand it must be properly seconded.

C. Only active members are eligible to hold office.

D. Nominations shall be announced at the preceding general body meeting.

E. Quorum is necessary to hold all elections.

F. A special election may be called at any time by either a majority of the executive board or by two-thirds vote of quorum of the active membership.

a. Special elections may be called to fill vacancy on the Executive Board.

G. Elections shall be run by the president or a graduating senior if the president is up for a position.

Article VI. Impeachment and Resignation Procedures

A. An impeachment petition must be signed by two-thirds of the active membership and presented to the Executive Board.

B. All parties concerned shall be given at least two weeks to prepare, and then a meeting shall be held to consider the removal.

C. This meeting shall be presided by the President. Both sides shall be provided time to fully present their case.

D. A four-fifths vote of the active membership is needed for removal.

E. All persons resigning from their position shall give two weeks notice of their decision.

F. The replacement of that position shall be resolved by a special election.