JShare

JShare is a web-based utility that provides students, faculty, and staff with a private space to upload, download, and share files to users inside and outside of the Institution.   Each instructor is allocated 1 GB of personal storage in JShare.  However, AAP technology support staff cannot access data stored in your personal space, making it difficult for us to help process your files for  your online courses. 

The instructions on this website allow you to access a course folder that has been (or can be) created for you in JShare. AAP Online recommends that all instructors use this course space on JShare for storing projects that require multiple files, such as webpages with images or narrated slide presentations awaiting processing (the large file sizes of narrated slide shows make them difficult for students to view without processing.)   JShare is most effective when used to store course files that are accessed over multiple semesters. 

If you have had an online course migrated from WebCT to Sakai, you may already have a course folder in JShare.  Follow the log in instructions below to see if you have a folder already.  If you don't have a course folder in JShare, submit a request for one by sending an email to aaptechnicalsupport@jhu.edu.

• Logging onto Jshare
• Accessing your Course Folder
  • Alternate Method to Bookmark a Folder
• How to Arrange Your Course Folder
• How to Upload a File
• How to Create Tickets on Folders
  • Using a Ticket link to add content to your Sakai course site
• HTML Links
  • Adding a Link in a HTML Page in Sakai
  • Replacing an Existing Link in a HTML Page in Sakai

Logging onto JShare

To begin using JShare, follow the instructions below:

Log onto http://my.jhu.edu with your JHED ID. On the left-hand toolbar, click on either the file image or “JShare”       This will take you to the initial JShare screen.

Accessing your Course Folder

Once your folder is created, the easiest way to log in is by creating a bookmark to your folder.

3. From most JShare screens, you should see a gold star at the top left. Click on the Star Icon and choose
   
4. Manage Bookmarks from the drop down menu.

You’ll be taken to a window where you can manage your current bookmarks. Click on “Bookmark” located at the top right of the screen. Choose an appropriate bookmark name (this is how the bookmark will appear on the left-hand toolbar).

The Full Path will begin with /AAPonline/Dept-Course_Instructor If you don’t know the path contact aaptechnicalsupport@jhu.edu for assistance. If you received email notification about using JShare the path may be in the message. Once you are finished, click “OK”. You should see your newly added bookmark in the left-hand toolbar. Clicking on it will take you to your course folder.

Alternate Method to Bookmark Your Folder

You may receive a link in an email that says: “You may subscribe to changes or bookmark the resource at this link"

https://jshare.johnshopkins.edu/xythoswfs/webview/subscribeBookmark.action?entryName=/AAPonline/420-123_Instructor

In this case you can click the link and a box will open in your browser. It will reference your course number and your name. All that you need do is place a check in the box for bookmark then click “OK” and the system will create your bookmark for you.

How to Arrange Your Course Folder

The way you will want to arrange your course folder is up to you, but we recommend that you sort everything by Weeks, Topics or Units. Having your files in different and easily accessible folders will make working with JShare a lot easier.When you are uploading narrated slideshows, for example, you will need to put each presentation in a separate folder. Following are instructions on how to create folders and subfolders.

From your main course folder window, click on the “New Folder” Icon on the top toolbar.



Enter your desired subfolder name, (like Unit01) and click on OK.

Repeat this process to create as many subfolders as needed.

You can now upload files into this directory.

How to Upload a File

1. Make sure you have opened the folder you want your file to go into. If you need to check, note that
   the folder "path" is always listed in the top bar.
   
   
   
   
2. In the top toolbar, click on the “Upload” Icon.
   
   
   
   
3. You can upload files by opening Windows explorer and dragging groups of files or entire folders on the area provided, or you can use the “Add Files” button to upload one file at a time.
   
   
   
   
4. For information about using WebDAV to transfer files click on the “Help” button at the top of the JShare window. In the contents tab click the link on the left menu to “Accessing Files using other Applications” then click “Other Client Applications Overview”
   

Creating Tickets on Folders to Limit Access to the Course Site

Like a URL, A ticket is a link that will open a particular JShare file for students, without giving them access to your JShare directory. 

1. After the folder is created, select the folder
   
2. Click on "Manage"
   
3. Click on "Tickets" from the drop down menu
   
   
   
   
4. In the next window verify that a ticket has not been created on the folder yet.
   
5. At the top right corner click on "New Ticket'
   
6. Be sure to select "Unlimited" for the lifetime of the ticket
7. Viewer (Read-Only) should be selected by default
   
8. Click OK in the bottom right corner
   
   
   
   
9. Back in the show tickets window, highlight the URL ticket and copy it to your clipboard.
   
10. Use the ticket URL like any URL link. If someone clicks on the ticket they will see the content.
    
    
    

Using a Ticket link to add content to your Sakai course site

This will allow you to use a link that has permissions on the lecture so students are not required to login a second time. The link (ticket) allows the ticket holder to have access to the file even without a JHED ID or logging in.

1. In JShare, navigate to your file (in this example index.html) and click on the file name. This will select the file.
   
2. Click on "Manage" in the menu bar.
   
3. Choose "Tickets" from the drop down menu
   
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4. Then copy the URL in the next window. This is the URL that you paste into your course site. If you do not see a URL, a ticket will need to be created on the folder that contains the lecture files and subfolders. For help setting up a TICKET send email to aaptechnicalsupport@jhu.edu or read the section on creating tickets HERE.
   
   
   
   

Adding a Link in a HTML Page in Sakai

1. In your Sakai course site, navigate to your Author view of the content section.
   
2. In the WYSIWYG section of the html editor, select the text you will want to have as a link.
   
   
   
3. In the html window, click on the icon for links – it looks like a little world with a link sign in the corner.
   
   
   
4. A window will pop up. Enter your ticketed link, and click on “OK” once finished.
   
   
   
5. You’ll be taken to the previous content section's Authoring screen. Once you are finished editing links on this content section, click on “Add”, “Finish” or “Save” at the bottom.
   

Replacing an Existing Link in a HTML Page in Sakai

If you are linking to a link in an html file that previously linked elsewhere:

1. In your Sakai course, navigate to your Author view of the content section with the previously linked file.
   
2. On the WYSISYG section of the html editor, right click the link you want to change. A menu will pop up. Select “Edit Link”.
   
   
   
3. A window will pop up. Select all of the previous link and replace it with the link you copied from JShare. Click on “OK” once you are finished.
   
   
   
4. You’ll be taken to the previous content section Authoring screen. Once you are finished editing links on this content section, click on “Finish” or “Save” at the bottom.
   

If you have any additional questions, you may either send an email to aaptechnicalsupport@jhu.edu or call (410)516-6496.

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